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Privacy & sharing
By default, only you can see your storyboards. Nothing about your projects is visible to anyone else unless you choose to publish a share link.
Who can see my projects?
Without publishing:
- Only you, through your signed-in StoryFolder account.
- Other users (even on the same plan / company) cannot see your projects unless you publish to them.
- StoryFolder staff cannot routinely view your project content. We can technically access user data on the server (for support and operational reasons) — see our privacy policy — but we don't do so casually, and we don't analyze your notes or train models on your data.
What changes when I publish a share link?
When you click Publish, you choose a privacy level:
- Public — anyone with the link can see it.
- Private (link-only) — anyone with the link can see it; meant for people you send the URL to.
- Password-protected — viewers also need the password you set. Pro
All share pages are disallowed to search-engine crawlers in our robots.txt (everything under /b/), so compliant search engines are asked not to index any of them regardless of level — see Privacy levels.
The content uploaded for the share link is the same content you see in the editor (notes, shots, custom fields, thumbnails). Hidden shots and toggled-off fields aren't included.
Can I revoke access after sharing?
Yes. Unpublish any time from the Share dialog. The URL stops working immediately.
If you republish later, you'll get a new URL — the old one stays dead, even if you re-create the project.
What information about me is exposed on a share link?
- Your display name (the one on your StoryFolder profile).
- Your storyboard title, notes, and thumbnails.
Your email address, billing info, and other personal details are never included.
Are passwords on share links encrypted?
Passwords for share links are stored on our server so we can validate viewer input. We don't currently store them with an additional one-way hash, which means a database compromise could expose them. Therefore: don't reuse important passwords for share-link protection.
For most use cases the password is a low-stakes "polite gate" — sufficient to keep casual viewers out. For sensitive material, treat the link as private (link-only) and rotate the password regularly.
Do you analyze my data?
No. We don't read your notes, train AI models on them, or sell access to your content. Usage telemetry helps us understand how features are used (e.g. "how many people use AI field discovery in a typical week"). This telemetry is content-free — it never includes your notes, videos, or project content — but it is linked to your account so we can understand how signed-in users use the app. You can opt out of analytics/telemetry, and we honor Global Privacy Control (GPC) signals on the web where applicable. See our privacy policy for the full detail.
What about the AI features — do they see my notes?
It depends on the feature:
- AI field discovery sends your prompt (e.g. "cinematography breakdown") plus a schema to a model to propose fields. It does not send your video.
- AI autofill / shot analysis does send content: it uploads frame images from your video (along with video metadata and your instructions) to an AI provider so it can suggest field values. On publish, a frame image and the transcript may also be sent to generate storyboard content.
- Shot detection and transcription during import run locally on your device — your source video is not uploaded to detect shots or transcribe audio.
In short: core import stays on your machine, but the optional AI features that analyze your footage do send frames (and sometimes the transcript) to third-party AI providers. See our privacy policy for the list of AI processors.