Privacy & sharing
By default, only you can see your storyboards. Nothing about your projects is visible to anyone else unless you choose to publish a share link.
Who can see my projects?
Without publishing:
- Only you, through your signed-in StoryFolder account.
- Other users (even on the same plan / company) cannot see your projects unless you publish to them.
- StoryFolder staff cannot routinely view your project content. We can technically access user data on the server (for support and operational reasons) — see our privacy policy — but we don't do so casually, and we don't analyze your notes or train models on your data.
What changes when I publish a share link?
When you click Publish, you choose a privacy level:
- Public — anyone with the link can see it, and search engines may index it.
- Private (link-only) — anyone with the link can see it, but search engines don't index it.
- Password-protected — viewers also need the password you set. Pro
The content uploaded for the share link is the same content you see in the editor (notes, shots, custom fields, thumbnails). Hidden shots and toggled-off fields aren't included.
Can I revoke access after sharing?
Yes. Unpublish any time from the Share dialog. The URL stops working immediately.
If you republish later, you'll get a new URL — the old one stays dead, even if you re-create the project.
What information about me is exposed on a share link?
- Your display name (the one on your StoryFolder profile).
- Your storyboard title, notes, and thumbnails.
Your email address, billing info, and other personal details are never included.
Are passwords on share links encrypted?
Passwords for share links are stored on our server so we can validate viewer input. We don't currently store them with an additional one-way hash, which means a database compromise could expose them. Therefore: don't reuse important passwords for share-link protection.
For most use cases the password is a low-stakes "polite gate" — sufficient to keep casual viewers out. For sensitive material, treat the link as private (link-only) and rotate the password regularly.
Do you analyze my data?
No. We don't read your notes, train AI models on them, or sell access to your content. Aggregated, anonymized usage telemetry helps us understand how features are used (e.g. "how many people use AI field discovery in a typical week") — but never tied back to individuals or content.
What about the AI features — do they see my notes?
- AI field discovery sends your prompt (e.g. "cinematography breakdown") to a model. It does not send your notes or video.
- AI shot detection runs as part of import and does not send full video or notes — only the data needed to detect shot boundaries.